A Synopsis of Committee Duties

Christian Development Committee (Chair Contact: chaircd@knoxstpauls.com)

      It shall be the duty of the Christian Development Committee to:

• provide leadership so that all persons, may, at each stage of their lives, come to know God as revealed though Christ Jesus and to nurture in  them a sensitive and effective Christian life and service.
• maintain a cradle roll.
• give leadership in the recruitment and training of adults to meet the needs of groups and organizations within the Church.
• Provide opportunities for inter-generational learning and sharing through such things as Midweek and Community activities, Parent Education, Senior Citizens’ Forum, Retreats, Special Sunday programming.
• work with a Presbytery Representative in publicizing and promoting Presbytery Christian Development events.
• arrange, with the minister(s), for Confirmation Classes to be held at least annually..
• encourage adherents and newcomers to participate in adult Confirmation Classes.
• provide in December, a report of the committee’s work for inclusion in the Annual Report to the Congregation;

Finance Committee (Chair Contact: chairfinance@knoxstpauls.com)

      It shall be the duty of the Finance Committee to:

• present the unified budget to the Church Council for approval at the November meeting and to the congregation at the Annual Meeting.
• present an annual financial report to the Annual Congregational Meeting.

                           (assigned from Part FIVE - DUTIES OF THE COUNCIL )

• manage and maintain the computer and communications technology of the church as required. This will include backup and emergency restoration procedures of the computer system.  ( Treasures handbook )
• support the work of the Treasurer.
• arrange for the weekly offering to be counted and deposited in the bank.
• cooperate with the church office and the Treasurer to sign and distribute the official charitable receipts by the Canada Customs and Revenue Agency deadline of February 28th.
• complete, with assistance from the Treasurer, the government charitable registration Form 3010.
• prepare, in October, an annual budget for the work of the Finance Committee and present  it to the Council for approval.

Membership Committee (Chair Contact: chairmembership@knoxstpauls.com)

      It shall be the duty of the Membership Committee to:

• assist with the keeping of records and historical records of Knox - St. Paul’s United Church in accordance with United Church of Canada procedures.   Manual 090, 091, 092
• provide an up-to-date membership and adherent list to the Nominating Committee at their request.
• prepare brochures describing the work of the Church Council and the tasks of each of the committees.
• publicize and promote the United Church ‘Observer’.
• annually in October, the Envelope Secretary shall prepare the offering envelopes for pick-up and distribution in cooperation with the Administrative Assistant.
• refresh the supply of welcome cards and gift envelopes in the pews monthly and budget for reprinting if required.

Ministry & Personnel Committee (Chair Contact: chairm_p@knoxstpauls.com)

The most recent issue of the United Church of Canada Handbook for Ministry & Personnel Committees shall serve as a reference for this committee. 

      It shall be the duty of the Ministry & Personnel Committee to: 

• annually review salaries and bring budget recommendations to the Finance Committee.
• annually review the Minister(s)³ allowances and bring budget recommendations to the Finance Committee.
• review the Job Descriptions of all personnel on an annual basis and make recommendations to the Council any changes related to those job descriptions.
• review the job performance  of all Church staff annually and provide them with a written copy of such performance.

Mission & Stewardship Committee (Chair Contact: chairmission@knoxstpauls.com)

      It shall be the duty of the Mission & Stewardship Committee to:

• develop long range policies designed to ensure the financial stability of the congregation.
• communicate to the congregation why funds are needed and how they will be expended.
• use approved methods of church fundraising to secure commitment and participation in the mission of the congregation.
• organize periodic visitations for stewardship purposes.

Outreach & Visitation Committee (Chair Contact: chairoutreach@knoxstpauls.com)

      It shall be the duty of the Outreach & Visitation Committee to:

• oversee the operation of the Teleministry.
• encourage local outreach ministry initiatives such as ‘Feed My Sheep’.
• ensure Pastoral Care for shut-ins, seniors of the congregation and hospital patients and refer to the Minister(s) requests for Sacraments.
• oversee Mission Education and the distribution of Mission Projects.
• develop plans and strategy regarding Christian social concern for local, national and international affairs.
• give leadership to the congregation on public moral and evangelical issues, and encourage concern for, and involvement in, these areas by people of the congregation.

Property Committee (Chair Contact: chairproperty@knoxstpauls.com)

      It shall be the duty of the Property Committee to:

• work with the Administrative Assistant to plan and schedule the appropriate regular tests of the fire alarm system, the emergency exit lights and the security system.
• provide guidance to the Administrative Assistant in the provisioning of access codes for the security system and of keys to the church.
• oversee the ongoing maintenance and repairs of the church building and equipment, church grounds and furnishings.
• ensure the proper operation and inspection of the elevator.  Assist ushers in understanding the operation of the elevator.  KSP-ELEV-100-100 ¹
• review the fire emergency plan once a year in ‘April’, the exit direction cards and booklets found at fire alarm pull locations.
• check that all fire exit doors open readily by the push bar.
• do an emergency generator power transfer test in October of each year ensuring that some members of the committee have a very good understanding of the task.   KSP-EMRG-102-002 ¹
• understand and monitor the operation of the roof de-icer cables laid over the church offices  KSP-ROOF-209-100 ¹

Sacraments & Worship Committee (Chair Contact: chairs_w@knoxstpauls.com)

      It shall be the duty of the Sacraments & Worship Committee to:

• oversee the admission of persons into full membership in the congregation and grant permission for their removal.
• oversee the administration of the Sacraments, to include preparation of the Sacraments.
• oversee the care and use of the organ, pianos, liturgical furnishings, banners, hymn books and pew Bibles.
• assist in the formulation of liturgical content for, and actively participate in, worship services of a special nature i.e. Baptism, Communion, and Confirmation.
• recognize suitable lay members as Inquirers, and to recommend to Presbytery suitable inquirers to be candidates.  Manual 153 iv)
• ensure that all the physical arrangements are in place for church services; i.e. Greeters, Ushers, Servers, sound system attendant, audio loop, etc. as required.
• ensure that an attendance count is taken by the ushers at each service. The results to be forwarded each week to the church office for statistical purposes.